Step one: Requesting an assessment
When you go to the EHC Hub you’ll come to a page that has this box on it. At the very bottom of the green box you’ll see the words ‘Request a Needs Assessment’. Hover over that with your cursor and you’ll see it’s a link. Click on it.
Step two: Information about EHC plans and assessments
You’ll see information about EHC plans and what they are. Read it and click the button at the bottom that says ‘Request an EHC needs assessment’. That takes you to a second page of information about asking for an assessment. Read that and click the button at the bottom that says ‘Request an EHC needs assessment’.
Step three: Giving consent and agreeing to information sharing
The next page you’ll see has some information on it about consent and information sharing. You’ll be asked to select an option which says you’re a parent applying, rather than an advocate or a young person.
Read the information about consent and how information is shared. You can say if there is any individual or organisation that you don’t want information shared with and why. Tick the box to say you agree for information to be shared. Go to the top right of your screen and click the button that says ‘Continue request’.
Step four: Giving information
The next stage of the application is the final part and it’s where you’ll be giving information about you, your child and their needs. It’s a good idea to collect all the information you’ll need before you start applying. You can’t save this page and come back to it later, so it’s a good idea to make sure it’s complete before you send the request. Don’t worry – you can also add information later, once the assessment process has started.
There are five sections for you to fill in. The boxes will get bigger as you type.
- Your details, including contact details and the best way for the SEN 0-25 team to contact you.
- Your child or young person’s details.
- Details, including contact details, of all the professionals involved with your child. You can add as many of these as you need to using the ‘add contact’ button. You should include people like therapists, specialist teachers, health professionals, social care enablers, the educational psychologist etc.
- Information about where your child currently goes to school, even if this is outside Devon. If your child isn’t in school, you can type in ‘elective home education’ or ‘child missing education’ and choose either of those options. You’ll also be asked for information about your child’s percentage of attendance. You can ask the school to tell you this, or it may be on any app your child’s school uses for payments and bookings, such as School Gateway. If you don’t have this information don’t worry, you can just leave that box blank.
- Important information about your child. You’ll be asked about your child’s education, health and care needs as you see them. You’ll also be asked to say what your child or young person’s views are, as well as giving your own. This includes saying what is working well at school and what isn’t. You’ll have another chance to send in your views and your child’s once the process starts, so don’t worry about getting too much detail down at this stage.
Try and make the information you give brief and to the point. If you can’t answer some of the questions, don’t worry. Do what you can to answer as much as you can. The SEN 0-25 team will contact your child’s nursery, school or college for information too.
When you’ve filled in the form and you’re happy with it, click the button at the top of the screen that says ‘send request’. Once you’ve done that, the request will be submitted.
When it’s been processed, you’ll be sent an email asking you to register on the Hub. That means setting up your login details including a password. You’ll get information about how to do this along with the email.